Your Parent Contribution does not change when you study away! Even if the program is less expensive, your parent contribution remains the same.
| DEADLINES | Full-Year or Fall Semester | Spring Semester |
| Study Away Budget Proposal Form | June 1 | December 1 |
| Submit Copy of Your Study Away program Bill | Once you have received your bill |
- Make sure that you have completed all of your Financial Aid application requirements
- Review your to-do list in Williams Student Records
- Get accepted/approved for your program
- Student Financial Services can pay your deposit as an advance on your aid
- Confirm your program attendance with the Global Education and Study Away Office
- Complete and submit your Study Away Budget Proposal to Financial Aid
- Submit supporting documentation of your costs with your Proposal
- Passports
- Apply early, average passport processing time is 8-12 weeks
- Advance funding for passport fees is available
- Visas
- You may need to request a letter of financial support, allow 7-10 days
- Visas may also require an in person visit with the Consulate
- Advance funding is available for Visa fees and Visa travel
- Set up or update direct deposit with your banking details
- Immunizations/Vaccines
- Research what you need, when and where they are available
- Advance funding is available for immunization costs
- Book your travel
- Domestic Students may use Egencia if advance flight funding is needed
- International and Domestic students living abroad must use the Williams College Travel Form to initiate their travel request
BEFORE YOU DEPART:
- Submit your Study Away program bill
- We can notify the program of your pending aid
- Review your financial aid award and compare it to your Study Away bill and budget to determine if you owe a balance to your program and how your out of pocket expenses will be covered.
- Your SFS Advisor can help you if you have questions
- If applicable, pay the remaining balance to your study away program
- If applicable, request a refund of available credit balance to pay out of pocket expenses
DURING YOUR TIME AWAY:
- Submit any supplemental bills your program may send you
- Review your spending and budget, submit a budget increase request if needed